Negative Balance

Negative balance letters are sent out by the Food Service Department at least once monthly. We would request that you send payment as soon as possible for any negative balances on your child's meal accounts. Please feel free to contact us at 215-723-6061 extension 10213 to discuss payment plan options. We can also answer any questions you may have with regard to completing a Free and Reduced Price School Meal Application. Applications can be found on the District website (Free & Reduced Meal Applications) or by contacting us at the above phone number. Please be advised a Free and Reduced Price School Meal Application must be completed each school year.

A credit or negative balance will be transferred with the student into the next school year.

Souderton Area School District has established new Meal Charging Guidelines effective for the start of the 2017-2018 school year. The purpose of these new guidelines is to establish consistent procedures throughout the School District for the permitted charging of school meals to student accounts.

Meal charges are for emergency use only and are designed to cover situations when parents or students forget to bring or provide funds for meals. SASD shall follow the guidelines below for unpaid meals for the designated school/grade level group. Meals provided when a student's account is negative will continue to accrue until paid. Students will not be allowed to charge a la carte or milk when the account is negative.

  1. Elementary Schools. Elementary school students whose accounts are negative will be permitted to charge up to $8.10 (the equivalent of three (3) meals) to his/her account without restriction. Refer to the table below for meals provided should the negative balance exceed $8.10.

    Negative Balance Amount

    Meal Option(s)

    Less than $8.10

    No meal restrictions

    $8.11 to $27.00

    #5V (vegetarian meal)

    Greater than $27.00

    (1) Cheese OR sun butter & jelly sandwich; (1) serving 
    vegetables,

    (1) whole apple and (1) skim white milk



  2. Middle Schools. Middle school students whose accounts are negative will be permitted to charge up to $8.85 (the equivalent of three (3) meals) to his/her account without restriction. Refer to the table below for meals provided should the negative balance exceed $8.85.

    Negative Balance Amount

    Meal Option(s)

    Less than $8.85

    No meal restrictions

    $8.86 to $14.75

    (1) Cheese OR sun butter & jelly sandwich; (1) serving 
    vegetables,

    (1) whole apple and (1) skim white milk

    Greater than $14.75

    No meal will be provided



  3. High School. High school students whose accounts are negative will be permitted to charge up to $6.60 (the equivalent of two (2) meals) to his/her account without restriction. Refer to the table below for meals provided should the negative balance exceed $6.60.

    Negative Balance Amount

    Meal Option(s)

    Less than $6.60

    No meal restrictions

    $6.61 to $9.90

    (1) Cheese OR sun butter & jelly sandwich; (1) serving 
    vegetables,

    (1) whole apple and (1) skim white milk

    Greater than $9.90

    No meal will be provided



  4. Adults. No purchases will be allowed without proper payment.
  1. No Sharing. Children may not use another child's (including sibling's) account to make purchases.

  2. Payments. Payments may made be made on www.myschoolbucks.com. There is $1.95 charge per transaction.

  3. Application of Payments. All funds that come into the account will first be deposited toward the outstanding balance.

  4. Low and Negative Balance Notification and Collection Procedures. The following notification procedures may be undertaken in various combinations in an effort to inform parents when a student's account is low or negative. Parents are strongly encouraged to enroll in the automatic notifications to receive the most current information.

    1. Students will be verbally notified by the cashier when accounts are getting low.
    2. Building Food Service Managers or the Supervisor of Food Service may inform the building principal when a student's account is low or negative.
    3. Parents subscribing to www.myschoolbucks.com will receive low balance emails through this Web site.
    4. Text messages and e-mails will be sent automatically every Sunday evening to the parents/guardians of all students with a negative account balance.
    5. The Superintendent or designee is authorized to negotiate a mutually agreed upon payment plan until an account is paid in full.
    6. The District may also take necessary and permissible steps to collect on this overdue balance if the balance is not paid voluntarily. This may include obtaining a judgment through the local Magisterial District Court or utilizing a third party collection agency. Additional court costs and/or collection fees will be the parent's/guardian's responsibility, and will be added to the overdue meal charges.

     

  5. Revisions. Revisions to this AR may be made by the Superintendent or designee at their discretion and without notice. The current version of this AR will always be posted on the SASD Web site (www.soudertonsd.org).